ZR Systems Blog

An email could be just about anything, and you should always approach them with caution. What appears to be a harmless attachment could be a spam message in disguise, with malware or viruses attached. Keeping this kind of security in mind can be difficult for the average business, but if your organization uses Gmail, you’ll be warned of whether or not your received messages are sent over a secured connection.

One experience shared by every mobile device user is batteries losing power faster than they’d like. Until someone invents a battery that never again needs to be recharged, this struggle will always be real. Here are seven ways to make your mobile device's battery last longer.

With Windows 10 making leaps and bounds in the business environment, Microsoft has created another commercial success for both consumer use and workplace productivity. In recent weeks, Windows 10’s adoption has slowed significantly, but in a few years it’s expected to surpass other Windows operating systems in terms of usability.

The cloud is a great tool that can help your business fully leverage its technology solutions, but one of the most common problems that people associate with the cloud is that they believe it’s not nearly as secure as a private in-house IT network. However, contrary to popular belief, the cloud is a very secure medium for your data storage and deployment, particularly for your data backup needs.

Password security is quite the conundrum. We want our passwords to be easy to remember, but the problem is that passwords that are easy to remember are often simple and insecure. Therefore, it becomes a best practice to use complicated passwords with both upper and lower-case letters, numbers, and symbols to compensate. The “passpoem” might resolve this issue in the most obvious way.

The technological landscape of the office has changed significantly over the years. Only a decade ago collaboration could only be accomplished through sitting down in a conference room and discussing issues face to face. Today, however, technology is changing the way that we as a society view collaboration, and thanks to various achievements in software development, it’s easier than ever to work together on team initiatives.

Requesting a ransom from victims is an unfortunate trend gaining momentum in the hacking world. This is typically done using ransomware (where hackers encrypt data and request money for the key) and distributed denial of service attacks (where hackers threaten to overwhelm a system with traffic, thus knocking it offline). In both scenarios, hackers are looking for the victim to pay up, or else. Should they?

Take a moment to look at your desk telephone and contemplate its usefulness. When was the last time you used it for day-to-day operations? Do you even use it anymore, or do you rely on more recent communications solutions like Voice over Internet Protocol, and the smartphone? Some might argue that the telephone is an antiquated technology for the modern office, but recent studies show that despite its disadvantages, it still has an edge in the office environment.

Today’s society practices a policy of upgrading to brand-new devices whenever the next big thing drops. We see this all the time when businesses want to keep up with the latest trends by upgrading to new workstations that utilize recent operating systems, or because their old hardware feels slow. However, this can have a negative effect on the environment in the form of e-waste.

Email is a staple in offices around the world, but many organizations are finding it easier than ever to make simple mistakes that can be easily avoided with proper training procedures. It’s a best practice to ensure that your team is adequately trained on how to efficiently use your chosen email client to its maximum potential. Here are four of the most common email mistakes that the average employee can make, and how they can easily be avoided in the future.

With new threats emerging all of the time, it’s no wonder that cybersecurity is such a major part of any technological endeavor. Your should be using the most powerful security solutions on the market in order to avoid intensive hacks. Despite the emphasis that our society places on security, it takes a high-notoriety hack to truly shake the public into action; for example, what if the Central Intelligence Agency were hacked by a teenager?

The purpose of business technology is to propel an enterprise into the future. Yet, too many businesses are reluctant to make major adjustments to their current IT systems, wrongly believing that it’s not worth the investment. The best way to approach upgrading is to use an IT roadmap that lays out a plan for your technology’s future. This way, you won’t be surprised by what the future holds.

In today’s competitive workplace environments, productivity is at a premium. Although, thanks to our gadgets, the allure of the Internet, and of course, having to interact with people, working at the modern office isn’t without its fair share of distractions, which hinder productivity. Here are three tips that you can use to tune out the distractions so you can get more work done.

Every business needs a platform they can use to securely store, organize, share, and access the mission-critical information needed to keep operations running smoothly. SharePoint is Microsoft’s intranet solution for enterprises of all shapes and sizes, and it’s worth looking into for your data needs.

It’s the time of year when we reflect on scary things. For an IT company, it doesn’t get much scarier than an organization’s network getting slammed with a malicious computer virus. There are a variety of really bad viruses out there, each one with its own unique ability to cause some scary results. The way we see it, each computer virus is kind of like a classic monster.

As a business owner, you rely on your WiFi router to reliably broadcast a network connection to your entire office. This is generally a private network that you won’t want to share with just anyone. The only problem with this is that guests visiting your office might want to use the wireless Internet, and allowing them to do so can improve guest relations. So, what’s the solution to this dilemma? It’s simple: integrate a guest WiFi hotspot specifically for visitors.

October is Cyber Security Month and we want to use this time to bring awareness to the different aspects of cyber security. One often overlooked element of cyber security is employee risk management. What level of risk does your staff pose to your network’s security? You can easily find this out by taking an online test.

Do you have a functioning fax machine in your office? The technology is outdated; yet, there it sits, churning out faxes. Before you keep your fax machine around for another decade, you may want to first consider how it’s chipping away at your company’s operating budget.

Attention people of the Internet, October is Cyber Security Month! Make sure that you share this information with everyone on the Internet that you know. In a situation like this, sharing content with everyone to raise awareness of a worthy cause is perfectly fine. Although, what’s not alright is the sharing of your personal information online.

It’s only been a few months since Microsoft introduced Windows 10, but the world’s largest software company is now updating their wildly popular Office productivity suite. Office 2016 takes the fully-featured productivity apps that users are used to and adds in significant improvements, especially to the integrated collaborative capabilities. Applications like Word, Excel, PowerPoint, Outlook and the other apps that make up the Office suite have all seen improvements.